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Doing Business with the City

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DOING BUSINESS WITH THE CITY

Thank you for your interest in doing business with the City of College Station. The City welcomes the participation of all responsible vendors offering quality goods and services, at the best value, that will assure the City meets its operational and service delivery requirements.

REGISTER: Vendors interested in doing business with the City are encouraged to register their business with the Brazos Valley e-Marketplace (online bidding portal) to receive e-mail notifications of business opportunities.

NEW VENDOR PACKET: Vendors currently doing business with the City are required to fully complete a New Vendor Packet and submit it to Accounts Payable via email to VendorInvoiceEntry@cstx.gov.

PURCHASE ORDERS: All expenditures greater than $3,000 require a purchase order. Vendors interested in doing business with the City shall comply with the City’s Standard Purchase Order Terms and Conditions.

INVOICES: View Accounts Payable/Vendor Information.

TAX EXEMPTION: The City of College Station is exempt from all state and city sales taxes. Blanket Texas Sales and Use Tax Exemption certificates will be provided by Purchasing Division staff upon request.

CREDIT INFORMATION: Credit information will be provided by Purchasing Division staff upon request.

INSURANCE REQUIREMENTS: Vendors performing certain services for the City may be required to procure and maintain, at its sole cost and expense, insurance coverage. All applicable insurance requirements shall be fulfilled prior to the execution of a contract and/or issuance of a purchase order. The required policies, coverages, limits, and endorsements are incorporated in solicitation documents and contract documents as needed.

BID SECURITY/BONDING:
In order to protect the interests of the City of College Station taxpayers, the City may require bonding security on bids and contracts. Details regarding bonding securities are incorporated into solicitation and contract documents as needed.

  • BID SECURITY: Bid security, in the form of a cashier’s check, certified check, or a bid bond may be required for solicitations estimated to be in excess of $50,000 in value.
      
  • PERFORMANCE AND PAYMENT BONDS: For all public works contracts, a payment bond is required if the contract amount exceeds $50,000, and a performance bond is required if the contract amount exceeds $100,000. Below these amounts, the City may require payment and/or performance bonds.
ETHICS POLICY: Public employment is a public trust. Public employees must discharge their duties impartially so as to assure fair competitive access to City procurement by responsible contractors. Moreover, public employees should conduct themselves in such a manner that fosters public confidence in the integrity of the City of College Station procurement process. To achieve this purpose, it is essential that those doing business with City of College Station also observe these ethical standards. Please see Chapter 3 in the Purchasing Manual to view the policy in its entirety.



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