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College Station Rent Assistance Program

COLLEGE STATION RENT ASSISTANCE PROGRAM

The College Station Rent Assistance Program provides emergency rental assistance to income-eligible households experiencing financial hardship as a result of the COVID-19 pandemic. Eligible applicants will receive up to six consecutive months of rent assistance. The amount of rental assistance received will be determined by Fair Market Rent rates. The maximum amount of rental assistance (past due rent, current, and future months) the program will pay is set at 120% of the Small Area Fair Market Rent (SAFMR), or where no SAFMR exists, the Fair Market Rent (FMR). Payments will be made directly to landlords.

The program is funded by the Texas Department of Housing and Community Affairs FY2020 Community Development Block Grant in the amount of $150,000, and administered by the City of College Station’s Community Services.

The city expects the need for assistance to be far greater than the funds available. Therefore, to allow renters an equal chance to apply, applications will not be accepted if they are incomplete and the tenant fails to provide the necessary documents.

TO BE ELIGIBLE TO RECEIVE ASSISTANCE, YOU MUST BE AT LEAST ONE MONTH BEHIND RENT.

ONLY ONE APPLICATION PER ADDRESS WILL BE ACCEPTED.

INCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED.

BOTH THE TENANT AND THE LANDLORD MUST AGREE TO PARTICIPATE TO BE ELIGIBLE.

APPLICANTS ARE INELIGIBLE IF CLAIMED AS A DEPENDENT ON SOMEONE ELSES TAX RETURN.


This program begins Feb. 1 at 8 a.m. and will close when all funds are allocated.

Please request an application by emailing rentassistance@cstx.gov or calling 979.764.3821.

APPLICATIONS & CERTIFICATIONS

Applicant should review, complete and return all items below.

English Documents:

  • TERAP Program Overview
  • TERAP Checklist
  • Rental Assistance Application Waiver
  • Household Income Certification (HIC)
  • Income Self-Certification
  • TERAP Tenant Application
  • TERAP Tenant Certification

  • Documentos En Español:

  • Descripción General del Programa TERAP
  • Lista de Verificación de TERAP
  • Exención de Solicitud de Asistencia de Alquiler
  • Certificación de Ingresos del Hogar (HIC)
  • Auto-certificación de Ingresos
  • Solicitud de Inquilino TERAP
  • Certificación de Inquilino TERAP

    FREQUENTLY ASKED QUESTIONS

    • WHAT ARE THE ELIGIBILITY REQUIREMENTS?
      1. Your place of residence must be within the city limits of College Station, TX.

      2. Household income must be below 80% of Area Median Income (AMI).

        You are considered eligible and need no other income documentation, if you have evidence that 1.) your household is of six or less members and is currently receiving assistance under SNAP, LIHEAP, or SSI for the head orco-head of household, OR 2.) you are living in a rent-restricted property and have evidence of an income certification from that property dated on or after April 1, 2020, but within twelve months of the TERAP application. In some circumstances the TERAP administrator may allow self-certification of income, but the tenant must still be able to demonstrate evidence upon request.

      3. Household has been financially affected by COVID-19 pandemic.

      4. Tenants are INELIGIBLE if they are receiving tenant-based voucher assistance, are in a unit receiving project-based assistance, or are in public housing.

      5. You may receive up to six months of rental assistance. Any combination of past due rent, current and future rent will be available to assist the household so long as:

          - the future months of assistance are all consecutive, and

          - at least one month of assistance is not for past due rent (is future rent) and

          - at least one month of rent is for rent in past due rent.

      6. In order to qualify for the full amount of rental assistance, the maximum amount of rental assistance (past due rent, current and future months) the program will pay is set at 120% of the Small Area Fair Market Rent (SAFMR), or where no SAFMR exist, the Fair Market Rent. (FMR) If the maximum amount of contract rent for the unit cannot exceed 150% the unit and household are not eligible for assistance under the program. To determine your eligibility, please refer to the table below or click here.

        rent assist table

      7. You must provide Proof of Tenancy. You must provide a written and executed lease. If no written lease exists, you must certify lease term, rent amount, and ability to provide proof of tenancy (utility bill, cancelled check or money order).

      8. You must provide personal ID or other forms of ID (utility bill, voter registration form, or school registration form) for one adult that is the lease.

      9. You must complete and sign the Tenant certification form and submit it with your completed application.

      10. Benefits cannot be duplicated. You are ineligible to receive rental assistance if you have received assistance for the same months of rent and will not seek such assistance in the future for the covered months. .
      HOW WILL I KNOW IF I AM SELECTED?
      Once your application has been approved, you and your landlord will be contacted informing both parties that the tenant is eligible to receive up to six months of rental assistance. The landlord will be asked if they are willing to participate in this program. If the landlord agrees then the tenant will retain their eligibility. Once the landlord submits all required documentation and is approved, payment will be made to the landlord on behalf of the tenant.

      Please note that we cannot force the landlord to participate in this program. If the landlord refuses to participate then the tenant is no longer eligible.
      HOW LONG WILL IT TAKE TO GET ASSISTANCE?
      This depends on how quickly the tenant and the landlord return the necessary documents and applications. Once staff receives everything required, we will process the payment as soon as possible. Rental Assistance is on a first come first served basis. Your application will not be considered if it is incomplete or if you are missing any required documents. The program begins on February 1, 2021 and all funds must be allocated by July 31, 2021. The program will end when all funds are exhausted.
      WHAT DOCUMENTS ARE TENANTS REQUIRED TO PROVIDE?
      1. Completed application and certifications.

      2. Proof of being financially impacted by COVID-19 (unemployment, lost wages, increased household cost).

      3. Current signed lease. If there is no written lease, you must certify lease term, rent amount, and ability to provide proof of tenancy (e.g.) through utility bill, cancelled check or money order.

      4. Personal ID or other method of ID (utility bill, voter registration form, or school registration form.)

      5. Income evidence of eligibility under other qualified programs (SNAP, LIHEAP, or SSI).

      WHAT DOCUMENTS ARE LANDLORDS REQUIRED TO PROVIDE?
      1. Completed IRS W-9 form.

      2. Copy of the executed lease with the tenant or if no written lease, required certification proving tenancy and ability to provide proof of tenancy (cancelled check or money order).

      3. Documentation of missed payments (ledger, etc.)

      4. Landlord form completed.

      5. A completed vendor packet for the City of College Station, if not already on file.

      WHAT IS THE DEADLINE FOR REQUESTED DOCUMENTS?
      All funds from this program must be allocated by July 31, 2021. This program is on a first come first serve basis, and we expect funds to be exhausted before July 31, 2021.
      HOW CAN I SUBMIT MY DOCUMENTS?
      The preferred method of submission is email. Please email your completed application and documents to rentassistance@cstx.gov. If you do not have access to email you may bring your completed application and supporting documents to the City of College Station Community Services office located at 511 E. University Suite 201, College Station, TX. Our office is open Monday-Friday, 8 a.m. - 5 p.m.

      PLEASE WEAR A MASK IF SUBMITTING YOUR APPLICATION AND DOCUMENTATION IN PERSON AND ADHERE TO ALL CDC COVID PREVENTION GUIDELINES.
      HOW AND WHEN WILL LANDLORDS BE NOTIFIED?
      We will contact landlords via email/phone. They will be notified by email to provide a Vendor Packet, a completed IRS W-9 form, copy of executed lease, documentation of missed payments and a Landlord form. NOTE: Landlords will NOT be contacted until the tenant is qualified for the program.
      HOW MUCH WILL I HAVE TO PAY TOWARDS MY RENT?
      To ensure cost reasonableness, the contract rent (the lease amount) for the unit in which the household is requesting assistance may not exceed the following limits:

      • The maximum amount of rental assistance (past due rent, current and future months) the program will pay is set at 120% of the Small Area Fair Market Rent (SAFMR), or where no SAFMR exists, the Fair Market Rent (FMR).

      • If a tenant’s contract rent falls between 120% and 150% of the applicable SAFMR, or FMR (as applicable), the program will still be able to assist the tenant. However, and agreed upon party, either the tenant, landlord, subrecipient or other, must pay the amount of contract rent in excess of the 120% limit, or enter into a payment plan executed by both the tenant and the landlord, before the program will pay the 120% contribution. For any forward payment of rent, the household will have to pay that amount in excess of the 120% limit each month.

      • To find the 120% and 150% limits described above please see table below, or click here. This table is only applicable to Brazos County. 

      rent assist table
      WHO WILL RECEIVE THE RENT ASSISTANCE PAYMENTS?
      Rent assistance payments will be sent from us directly to your landlord.
      WILL UNPAID RENT BE ELIGIBLE?
      Yes, we can pay up to five months of back rent. Please note Landlords must agree to forgive late fees/penalties for rental arrears.
      DO I NEED TO RE-CERTIFY MY NEED EACH MONTH?
      The tenant will need to recertify every three months.
      WHAT IF MY SITUATION CHANGES AND I NO LONGER NEED ASSISTANCE?
      If rent assistance is no longer needed after the first or second month, the remaining funds can be made available to another household in need.
      DOES MY LANDLORD HAVE TO ACCEPT THE RENT ASSISTANCE PAYMENT?
      No. We will contact your landlord and explain how the program works. Your landlord will need to decide to accept this rent assistance payment, sign an agreement, and fill out some forms. We cannot force your landlord to participate.
      WHAT IF MY LANDLORD DOES NOT AGREE TO PARTICIPATE?
      Unfortunately, we will have to deny your application. We will notify you if that happens.
      HOW MANY HOUSEHOLDS WILL BE ASSISTED?
      Unfortunately, the need far exceeds the funds available. We anticipate providing assistance to approximately 20-30 households.
      WILL SOMEONE NEED TO ENTER MY HOME IF I AM SELECTED?
      Yes, if your unit was built before 1978, an inspection by city staff will need to be completed prior to any assistance payment being made. If your unit was built in 1978 or later city staff will need to inspect your unit before a second payment can be made to your landlord. Appropriate precautions will be taken by city staff in order to keep all parties safe.
      HOW IS "HOUSEHOLD" DEFINED?
      “Household” or “Households” is defined as all persons occupying the same housing unit, regardless of their relationship to each other. The occupants could consist of a single family, two or more families living together, or any other group of related or unrelated persons who share living arrangements. Live-in aids are not part of the Household.
      WHAT IF MY UNIT WAS BUILT BEFORE 1978?
      Units built before 1978 may have lead-based paint. If you are randomly selected to fill out a full application, city staff will need to inspect, per federal regulations, the inside and outside of your unit to determine the levels of chipping, peeling or cracking paint. If the amount is greater than allowed, you will not be eligible for the program. 
      WHAT IF THERE ARE MULTIPLE LEASES FOR MY UNIT?
      Each unique, leased unit/bedroom and respective household will be treated as its own case.

      PLEASE NOTE: to be eligible to apply, applicants cannot be claimed as a dependent by someone living at another address. This can be verified by reviewing a copy of your last tax return.
      WHAT DO I DO IF I THINK MY APPLICATION WAS WRONGLY DENIED?
      The City of College Station has a formal appeal procedure. Please contact the city at 979.764.3821 or at rentassistance@cstx.gov to start the appeal process.

    Contact Information

    Community Services979.764.3821
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