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Contracts & Procurement

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Transparency Star Debt Obligations

CONTRACTS & PROCUREMENTS

It is the responsibility of the Purchasing Division to conduct purchasing for the City of College Station in accordance with all applicable laws and city charter, to foster sound purchasing policies and procedures throughout all departments of the city, and to stimulate competitive bidding in order to provide materials and services at the lowest price and highest quality possible. The city uses an internet bid service Brazos Valley Online e-Marketplace, to support its transparency efforts by providing real-time information on open bids and requests for proposals, via a free registration link provided below.

Fiscal Year 2022 Contracts and Procurement Summary

Total Procurement and Contracting Spending* $136,66,940
Procurement and Contract Spending Per Capita** 1,058
Publicly Posted Bidding and Contracting Opportunities 75
Closed Bids or Awarded Contracts 50
Dollar amount of Bids Received from Invitations to Bid
And Requests for Proposals
$203,690,412
Dollar amount of Contracts Awarded from Invitations to Bid
And Requests for Proposals
$104,444,784

*Total procurement and contracting spending include all purchases made via Purchase Orders (POs), Request for Checks (RFC) and Procurement Card (P-Card).
**Based on a population of 125983 as of September 2022

Data Visualizations

In the chart below, authorized expenditures represent all types of POs, RFCs, and P-Card authorized. These POs are created from a variety of approved purchasing practices including awarded and competitively bid contracts, a three-quote process, and request for checks. Actual expenditures represent all purchases made via all types of procurement methods in the indicated fiscal year. 

In the above chart, timing differences in the procurement process may lead to PO authorization in one fiscal year and spending in the following fiscal year. This commonly occurs with Blanket POs (purchase orders authorized for Citywide purchases of certain supplies for a year) and Capital Projects.

Total Value of Contracts by Business Sector

Number of Awarded Contracts by Business Sector
Number of Awarded Contracts by Type

Online Bidding System
The City of College Station utilizes the electronic bidding system offered by Brazos Valley Online E-Marketplace. The registration is free of charge, and you can see current fiscal year publicly posted bids as well as prior years bidding opportunities and closed solicitations and sign-up for email notifications.

To view Bid & related information follow the links below:

Click on the following links for open contracting and closed bidding opportunities and closed solicitations for the past three fiscal years:

Fiscal Year 2023 current open bids dataset (at 11.17.23)
Fiscal Year 2022 closed bidding dataset
Fiscal Year 2021 closed bidding dataset
Fiscal Year 2020 closed bidding dataset

Interactive Check Register Data
This database includes information on the city’s check and electronic disbursements, including payments to vendors. Detailed information is provided about each payment, such as the vendor the payment was made to, the amount of each payment, the department and the name of the account to which the payment was charged. Link to Interactive Check Register Data: Interactive Check Register Data

Fiscal Year 2022 - Download Raw Data - Check Register
Fiscal Year 2021 - Download Raw Data - Check Register
Fiscal Year 2020 - Download Raw Data - Check Register

Purchasing Division Contact Information
Contact information for the Purchasing Division and individual staff members.

Doing Business with the City
Information on our bidding processes, acquisition methods, bidding parameters, invoicing and insurance requirements.

City Auction
Public auctions are used to sell city surplus and confiscated items. Follow this link: Buy Surplus Items - City of College Station (cstx.gov)

Procurement Manual and Glossary of Procurement Terms
View the City of College Station Procurement Manual, including glossary of procurement terms used in the manual and on this page. Click on this link to view and/or download the City's procurement manual: ProcurementManuel.pdf (civiclive.com)

 

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