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Contracts & Procurement

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It is the Purchasing Division's responsibility to conduct purchasing for the City of College Station in accordance with all applicable laws and city charter, to foster sound purchasing policies and procedures throughout all city departments, and to stimulate competitive bidding in order to provide materials and services at the lowest price and highest quality possible. The city utilizes an online bidding system to support its transparency efforts by providing real-time information on open and closed solicitations. 

Fiscal Year 2017 Contracts and Procurement Summary

Data Visualizations
In the chart below, authorized expenditures represent all types of POs, RFCs and P-Card authorized. These POs are created from a variety of approved purchasing practices including: awarded and competitively bid contracts, a three quote process, and request for checks. Actual expenditures represent all purchases made via all types of procurement methods in the indicated fiscal year.

Authorizations versus Actual Procurement Expenditures,   Fiscal 2013-2017 (in Millions)

In the above chart, timing differences in the procurement process may lead to PO authorization in one fiscal year and spending in the following fiscal year. This commonly occurs with Blanket POs (purchase orders authorized for Citywide purchases of certain supplies for a year) and Capital Projects.

Authorizations versus Actual Procurement Expenditures,   Fiscal 2013-2017 (in Millions)

Online Bidding System
The City of College Station utilizes an online bidding system, Brazos Valley e-Marketplace, powered by IonWave Technologies. Online registration with this site is required to receive email notifications regarding new solicitation opportunities, download documents and electronically participate in online solicitation processes. To register for free, click here.

Interactive Check Register Data
This database includes information on the city's check and electronic disbursements, including payments to vendors. Detailed information is provided about each payment, such as the vendor the payment was made to, the amount of each payment, the department and the name of the account to which the payment was charged.

Purchasing Division Contact Information
Contact information for the Purchasing Division and individual staff members.

Doing Business with the City
   •  Purchasing Guidelines
   •  Buyer-Seller Relationship
   •  Accounts Payable / Vendor Information

City Auction
Public auctions are used to sell city surplus and confiscated items.

Procurement Manual and Glossary of Procurement Terms
View the City of College Station Procurement Manual, including glossary of procurement terms used in the manual and on this page.

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